Outlook
Native sync on Outlook app + webmail + Mobile
Introduction
There are two types of integration and synchronization of Significtic email signatures with Outlook. Whether you have a Microsoft 365 account, or not, Signitic allows you to sync your email signatures in Outlook.
- With a Microsoft 365 account, you can directly refer to the description on the dedicated page in the integrations. Learn more
- Without a Microsoft 365 account, the elements below, give you the explanations of integration and deployment.
Why use the native integration with Outlook
Synchronizing Signitic with Outlook makes it possible to automatically deploy new signatures to company employees. It also allows automatic updating.
With Microsoft 365, the implementation is transparent for users. No action on their part is required during installation. Every signature change is automatically reported in Gmail.
Without Microsoft 365, the application synchronizes signatures in Outlook on workstations. You can also have synchronized signatures on webmail and on iPhone/iPad.
Advantages:
- more actions to expect from employees
- automatic synchronization
- a consistent brand image
- Messages and information that are always up to date
How does the integration of Signitic with Microsoft 365 work
Signitic's integration with Microsoft 365 is native. It allows you to synchronize email signatures in Outlook directly.
Once activated, With each change on the Signitic platform, the signatures concerned are modified and updated in Outlook, i.e.:
- On the Outlook application (PC and Mac)
- On webmail
- On iOS and Android mobiles
How does the Significtic integration with Outlook work, without Microsoft 365
The Signitic desktop application allows email signatures to be synchronized in Outlook directly.
This Signitic application can be deployed by users. Or deployed by IT teams centrally on workstations, via an MSI file with Intune, a GPO or other protocol.
Once set up, With each change on the Signitic platform, the signatures are modified and updated in Outlook, i.e.:
- On Outlook on PC
- On Outlook on Mac
- On iPhone/iPad if the user has installed it
Integrating with Microsoft 365 and Entra ID, what's the difference?
The two synchronizations are different and completely separate and technically airtight. They don't have the same role.
- Native integration with Microsoft 365 allows you to deploy email signatures in Outlook. It can be activated at any time, on a user perimeter of their choice. This is defined at the scope level from your Microsoft 365 tenant.
- Native integration with Entra ID (ex: Azure AD) allows you to read information from the directory (user groups, user groups, names, first names, emails, etc.) and to display this information in the email signatures of employees. A change in the directory is therefore automatically reported. The creation and removal of users as well.
Here are two concrete examples to illustrate the difference, and the benefits of independent synchronizations.
Concrete example 1 :
You can add or import a user file and activate synchronization with Microsoft 365, to deploy email signatures, without activating synchronization with the Entra ID directory.
Concrete example 2 :
You can activate sync with Entra ID, and retrieve users on your Signitic account, without effectively deploying email signatures in Outlook. This allows you to wait for the right moment to deploy them.
Benefits and feedback
Find out in our customers page or on the Signitic blog numerous use cases. With feedback from companies that have deployed email signatures managed with Signitic on Gmail.
And how native integration with Google Workspace allows for a seamless experience.
The testimonies are both technical and business team.
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They use Signitic on a daily basis ❤️
"Switching to Signitic (just over a year ago) has been synonymous with growth for us.
The tool is now an integral part of our HR integration process, enabling us to make even the smallest signature changes via a simple, intuitive interface.
Signitic is thus fully integrated into our communication strategy.
The latest proof of its effectiveness: in the midst of a brand transition from alertgasoil to fleetenergies, the switchover took top chrono 3 minutes!"
Alexia
Fleet Energies
The perfect tool to keep control of your team's signatures and ensure consistent brand and communication. A nice design and very quick to set up: the service is very easy to use and anyone can install it in a few clicks.
Madeleine
Regate
The teams are enthusiastic and fully engaged with this new media channel. Every brand within the group feels valued and is now proactively suggesting content to be shared.
Julie
Eckes Granini
The tool is both effective and practical, for organizations that are sometimes a bit complex, to effectively manage email signatures.
Thomas
Elior Group
"Signitic allows us to harmonize our corporate communications with crazy simplicity! I highly recommend it :)"
Jordan
Germinal
"With a growing workforce, several geographical locations, and a new graphic charter to integrate, Signitic allowed us to integrate everything automatically. No more copying and pasting into end-user settings, with link errors and so many different fonts/logos. Now everything is seamless and SaaS-based. Click tracking will also help us measure the interaction of our signatures and campaigns. To be recommended +++"
Yoann
Groupe ID
"Initially a customer of a competing solution, we quickly decided to switch to Signitic. This solution enables us to efficiently manage our email signatures for our 8 activities. It's very easy to deploy and provides excellent support for our teams. I recommend the solution!"
Hervé
DIMO Software
It is mainly in terms of administration. It's still very clean, it's synchronized right away, it's great. In terms of follow-up, contact with Signitic has always been easy. They are hyperreactive, respond without missing a beat, it's very appreciable!
Manu
Fluidra
Signitic helped us set up our signatures during a hardware migration. We went through the process together and took the opportunity to explore the new features.
François
Le Comptoir des Marchés
Signitic is a reliable, simple solution that meets challenges that were still under-exploited. But above all, they are a super responsive team.
Arnaud
Foncia
Signitic is a practical and effective tool that has allowed us to guarantee a uniform signature for all employees, including newcomers, by centralizing updates in one place. This simplified management ensures consistency in our communication while avoiding manual adjustments. A real gain in terms of organization and efficiency!
Gwénaël
Technord
Signitic has been very beneficial in relaying a consistent brand image and targeted messages across countries. This was very well received internally by the teams and management. And the results are there.
Carole
Aperam
"The Signitic platform is very intuitive. If we have the slightest question, customer service responds in record time and the problem is solved. Very easy to use, the personalized e-mail campaigns with the Canva design tool are a real plus for highlighting our communications."
Bénédicte
50 Partners
"This tool for centralizing e-mail signatures meets all our needs. Signitic is a simple, local solution. Support is always there when we need it. If we have a comment or an idea, all we have to do is submit it, and a solution will be proposed within a day."
Cédric
CGA
"Solution that standardized our signatures. Pro rendering, easy to use and simple to set up."
Hélène
ADN Family
We were looking for a solution to manage our signatures, we tested several of them and then we found Signitic. We implemented the solution in a few minutes, it is simple and extremely effective, the time savings are significant, the interface is modern and the support is responsive. I would highly recommend.
Vincent
2-M
"Signitic is a simple tool for personalizing our signatures and scheduling our communications to our 3,000 employees. The Signitic team is responsive and adapts to our requests."
Lucie
Groupe Hervé
"Implementing Signitic at Swile was quick and very straightforward, and the Signitic teams made themselves extremely available and responsive. From an ops point of view, the solution is ultra simple (maintenance close to 0), complete and a real time-saver!"
Sacha
Swile
It is very simple to set up and we can all have the same signature... a very practical tool for the agency!
Eddy
MIP
"Simple, effective and easy to set up, the tool enabled us to harmonize all the signatures but also to customize them by department! What's more, the platform used to centralize the management and creation of signatures is intuitive. In short, we couldn't do without it! Thank you Lyonnais 🇫🇷"
Claire
Agendize
The tool offers us optimal control and simplified management of our signatures, without unnecessarily soliciting employees. It also makes it easy to automate our banner campaigns, whether internal or external. In addition, as soon as we had a question or encountered a problem, the teams at Signitic responded with clarity and responsiveness. Thanks to them!
Margaux
Nerco
I recommend Signitic for its seamless integration with our Microsoft 365 system, its easy administration, and the great user experience for our business teams.
Benoit
Ordre National des Infirmiers
Signitic is an ultra-efficient tool for managing team email signatures and sharing targeted communications. Deploying our new identity was done in just a few clicks, with great support beforehand to address all the minor questions that arise during such a key moment for a brand. I highly recommend it! It took me 15 minutes max to deploy the signatures. Furthermore, their team integrated the design themselves—including all necessary adjustments—in record time. In the context of a complex global project, this responsiveness and simplicity were incredibly helpful!
Déborah
Dynergie
"A simple, intuitive solution that got us up and running quickly and efficiently. Our marketing campaigns get a real boost, right down to the signature of our employees, who then become true ambassadors. The assistance and support are responsive. In short: Signitic is fantastic!
Yannick
Les Iles Paul Ricard
"Signitic is a simple, functional tool. Ideal for communicating internally and with customers. The interface is very well thought out and the tool connects perfectly with our messaging solution: Gmail. Regular updates improve the tool's performance and the team is very responsive."
Yann
Groupe PAROT
"Signitic gives us the opportunity to simply and quickly harmonize all employee signatures, and gain agility and flexibility while maintaining perfect brand image management."
Kevin
Euridis Business School
Before Signitic, it would never have been possible to insert a banner into employee signatures to promote our participation in a show, and keep it online for three or four weeks. That would simply have been impossible. With Signitic, we can now update signatures quickly to communicate relevant content at the right time.
Daniala
TELE Haase
Signitic is an excellent solution that combines simplicity and efficiency! The tool is easy to use, both for administrators and for our employees. It allows us to manage our signatures effortlessly and ensure visual consistency. It is a very efficient solution!
Marina
MV GROUP
My teams and I are very proud to have so many Trustfolio customer reviews on our events. And to promote them in professional exchanges, finding them in our email signatures is key! So after testing other solutions, we chose Signitic for the simplicity of its interface, and for synchro with our daily tools, namely: Gmail and Hubspot (and Airmail!) I recommend the service and the team! - Speed in the deployment of promotional banners for our services - Reliable analytics on their performance - Interface with our workspace for simplified management of employee on/off-board - Management of several campaigns in parallel. In short, it's pure joy :)
Gregory
Business & Co
Signitic is a user-friendly platform, backed by a great support team that follows up with us. The message scheduling feature is very practical as it allows for the automation of email campaigns. These can be deployed to all or a specific segment of users.
Cécile
Tilyo
"Signitic is easy to learn and intuitive to use. It offers a useful variety of any form of signature."
Paloma
Africa Power Services
Signitic is a practical and effective tool that has allowed us to guarantee a uniform signature for all employees, including newcomers, by centralizing updates in one place. This simplified management ensures consistency in our communication while avoiding manual adjustments. A real gain in terms of organization and efficiency!
Gwénaël
Technord
"Very easy to use tool for creating email signatures for collaborators. In addition, adding communication banners is also very useful for us who often have content or participate in various events. We recommend!"
Barbara
Platform.sh
"Implementation in our IS was quick and easy, thanks to the support of the Signitic teams. The tool enables better brand image management and complete control of communication campaigns, and is very easy to use. Customer service is attentive and highly responsive. I highly recommend Signitic!"
Sébastien
CIBTP France
For me, the main advantage is the possibility of synchro with iPhone and iPad. It's important for us because all our salespeople use them in the field. The team is hyper-responsive and available. We are really very well accompanied.
Pauline
Planity
"But what a time-saver since we started using Signitic for our signatures! Goodbye layout problems, non-uniform signatures and users with banners from the previous Christmas... It's simple, fast and intuitive! Long live Signitic!"
Sylvain
Jho
The intuitive management of signatures for our various subsidiaries was a decisive criterion in our choice of the Signitic platform. The software is very easy to understand. It offers a variety of help options, such as the help center or the chat.
Karina
Mensch Maschine
"In 2 words, Signitic is simple and easy. But also pleasant and functional and also... in fact it's above all a team of enthusiasts, who listen and respond to their customers' needs. From the first sales meeting, to the deployment of mail signatures in our association, the support was top-notch! I highly recommend Signitic!"
Andy
APAS-BTP
Signitic is a digital marketing tool that is becoming key for our activity as a SaaS software publisher. We've been using Signitic for over a year. When a signature is not entirely up to date with our news, the sales team complains, which is an excellent signal.
Maÿlis
Data Legal Drive
Before Signitic, it would never have been possible to insert a banner into employee signatures to promote our participation in a show, and keep it online for three or four weeks. That would simply have been impossible. With Signitic, we can now update signatures quickly to communicate relevant content at the right time.
Daniala
TELE Haase
Before using Signitic, all employees should manually apply the banner to their signatures. Now, we can ensure that banners are displayed correctly and save time for employees. This has significantly improved the reach of our campaigns.
Evamaria
Kaiserkraft
"Easy to use, the Signitic solution enables us to harmonize the e-mail signatures of our employees, give us total control over the graphic charter and optimize campaign management. The responsiveness of the support department is also a real plus."
Mathilde
AURA AERO
"Signitic allows us to harmonize our corporate communications with crazy simplicity! I highly recommend it :)"
Jordan
Germinal
"A simple, intuitive solution that got us up and running quickly and efficiently. Our marketing campaigns get a real boost, right down to the signature of our employees, who then become true ambassadors. The assistance and support are responsive. In short: Signitic is fantastic!
Yannick
Les Iles Paul Ricard
For example, a colleague who works in Vienna and Munich needs two signatures to show different contact details. With Signitic, we can easily set up this system so that it can always use the appropriate electronic signature.
Carolin
Groupe EQS
A team that listens and a tool that has transformed our daily emails into marketing machines, I highly recommend. Very simple to set up in the team and that gave everyone the desire to use it.
Guillaume
Touch and Sell
"Optimize the "mail" communication channel to boost our brand image and generate + preference with our BtoB customers. We highly recommend Signitic!"
Coralie
Carglass
The teams are enthusiastic and fully engaged with this new media channel. Every brand within the group feels valued and is now proactively suggesting content to be shared.
Julie
Eckes Granini
"In Signitic we found an easy-to-use solution that enabled us to harmonize our signatures and centralize our communications campaigns via this channel. Customer service and the team are very responsive and attentive!"
Mathilde
Asept InMed
Today, Signitic is the 4th source of traffic to the website, it is much better than Linkedin Ads and also cheaper.
Sandrine
Claranet
Signitic is an intuitive and easy to use platform, offering numerous functionalities to maximize the impact of our email communications. Interactive signatures have transformed our customer engagement, making each email more dynamic and attractive, and significantly increasing the click rate.
Laura
Groupe Central Autos
The consistency of signatures reinforces our brand image, while the ease of integration saves us valuable time with each new hire. Thanks to Signitic, we easily saved a month of work by centralizing everything on my PC, despite the distribution of our employees on three different sites.
Valentin
Groupe Saint Bénigne
"Signitic, a plus in our communication! The advertising banners are much appreciated, as are the uniform signatures."
Elodie
AXTER
"I have rarely been able to appreciate such great responsiveness with professionalism, lightness and humor. Bravo and thank you!"
Réjane
UpYourBizz
It's pretty much a given. We always include this essential piece of information to ensure our members never miss crucial updates about the association's activities in any of our communications.
Margot
France Digitale
"An excellent automated email signature management solution. A hyper-responsive team, with a real sense of service, always in a good mood! Courir POUR ELLES is delighted to be using the Signitic solution, with no regrets."
Sophie
Courir pour ELLES
"Signitic is a simple, functional tool. Ideal for communicating internally and with customers. The interface is very well thought out and the tool connects perfectly with our messaging solution: Gmail. Regular updates improve the tool's performance and the team is very responsive."
Yann
Groupe PAROT
Thanks to Signitic, email signature management is fully automated. The tool integrates perfectly with our Active Directory. What's more, Signitic's support was far superior to that of our previous supplier.
Kévin
Centrimex
The tool offers us optimal control and simplified management of our signatures, without unnecessarily soliciting employees. It also makes it easy to automate our banner campaigns, whether internal or external. In addition, as soon as we had a question or encountered a problem, the teams at Signitic responded with clarity and responsiveness. Thanks to them!
Margaux
Nerco
"As a marketer, Signitic makes my daily life easier, but especially that of my colleagues! I'm no longer chasing after anyone to harmonize the signature or for banner rotation!"
Alma
Clardian
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