Because he is a safe, cost effective and fast way to communicate and that it offers a wide range, theemail remains today still one of most effective communication tools, both internally and externally. Whether you are a small business, an SME or a large company, choosing the right one email service thus appears to be an imponderable.

‍

However, with the proliferation of online messaging services, making a choice can be complex. Chez Signitic, we believe that choosing the right tools is one of the keys to success, which is why we offer you a complete guide to Outlook, one of the leaders in the professional messaging market.

‍

Find out why to choose microsoft Outlook suchlike professional email !

A secure and versatile messaging system

‍

At a time when the cyber attacks are becoming commonplace, the security of professional emails and the data transmitted to them is an absolute priority for businesses, regardless of their size and sector of activity. Faced with the risk of data leaks, attacks by phishing or of the spread of malware, it is in fact necessary to protect yourself by strengthening the security of your emails.

‍

Outlook helps you increase the security of your business with advanced features. Each user benefits from a junk email filtering And malicious programs.

‍

When your employees receive emails containing attachments, messaging analyzes and searches for viruses or malicious programs, based on advanced detection techniques. If a dangerous file is detected, Outlook automatically deletes it to rule out any risks.

In addition, when your teams receive emails containing links to web pages, the email service ensures that they are not linked to Phishing scams, or that they download viruses or malicious programs against them. If one of your employees clicks on a suspicious link, they will automatically be redirected to a warning page.

Outlook is much more than just an email service: lThe versatile tool is integrated into the suite Microsoft Office, which includes various software such as Word, Excel, and PowerPoint. More than managing their emails, professionals can also organize their calendars or tasks in an integrated way.

Manage your incoming messages and prioritize your tasks

‍

Outlook helps you manage your messages and makes your daily life easier. The messaging service offers you the possibility to set up custom rules to automate the sorting of your messages. Each incoming email can thus be moved to specific folders according to your criteria (senders, content, keyword, etc.).

‍

Your employees will also be able to activate a system of reminder : Emails that are not to be treated as a priority will not clutter their inbox, but they will be sure not to forget to answer them. It is possible to choose a time to receive an automatic reminder. You will thus limit the interruptions by defining specific times to respond to emails : your employees will be more likely to stay focused on their main missions, improving their productivity.

‍

In order to help you prioritize your missions, Outlook also shows you the Important emails and offers you various integrated tools to create task lists, of reminders And Deadlines. Your employees will thus be able to effectively monitor their various projects and be sure to meet deadlines.

Manage and share calendars

‍

With Outlook, share your calendar in one click with your teams: you can plan meetings taking into account everyone's availability and by creating availability surveys.

‍

The tool also optimizes your schedule : you can set recurring appointments, book video conference rooms, plan events with participants, and track responses. It is also possible to sync your calendar with various devices and applications for integrated management, allowing you to stay connected at all times.

‍

An effective tool for your business communication

‍

By integrating with various tools and services used by your organization, Outlook makes it easy to internal and external communication. Thanks to the integration with Microsoft Teams, organize videoconferences with internal and external people in your organization easily!

‍

You will also be able to simplify your workflow with members of your organization by collaborating on files in Microsoft Teams and sharing them from OneDrive. With Microsoft SharePoint, facilitate the management and sharing of documents, allow other users to view or modify them: a truly practical solution!

‍

Ability to aggregate multiple instant messengers within Outlook

‍

By integrating with the various Microsoft Office tools (Word, Excel, PowerPoint, PowerPoint, Teams, OneNote, OneDrive), Outlook offers a extended compatibility for a better operational efficiency, whether for project management or task planning.

‍

You will also be able to merge Different mailboxes in order to centralize all your emails on a single interface, whether your address is from the same domain name or from another, such as Gmail.

Add a personalized signature to optimize your communications

‍

To allow your recipients to identify you at a glance, you should add a signature To you Emails. With Outlook, you can create one manually:

‍

Click on “New Email” in the toolbar of your Outlook email,;
Select “Message” > “A Signature” > “Signatures”;
Press “New”, under the “Signature to change” button;
Name your new signature;
Create your signature and format it;
Add any element that seems relevant to you, such as an image, a link to a social network, your logo, a CTA (Call To Action) button or even a banner;
Choose the desired option in “Choose a default signature”;
Repeat the operation for each of your collaborators.

‍

Thanks to Signitic and its tailor-made signature solution for Outlook and Microsoft 365, Harmonize in one click The signatures of your employees, centralize their updates and management. Simple to set up, our solution allows you to configure signature templates in the colors of your company, manage your user groups and deploy your communications to ensure the adequacy of your employer brand !

‍

Talk to one of our consultants to request a demo.

‍