How do I send large files via Outlook? ‍

In the professional world, as in your private sphere, sending emails is now a must: in France 1.4 billion emails are sent every day, or 33 daily emails per user.

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A tool that has become essential and undeniably practical, email has a limit, however, that of volume of the file. How many times have you tried to email large files to no avail? Although Outlook does not allow the sending of files larger than 20 MB, thanks to certain techniques, it is however necessary to bypass this limit.

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Signitic reveals all the tips for send large files via Microsoft Outlook email. Become a real email expert with our comprehensive guide!

What is the size limit for files sent on Outlook?

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You are trying to send a presentation, a promotional film or even a PDF document by email to the members of your teams, but when sending an error message is displayed?

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In fact, the attachment size Is very often limited by courier services. This limit is not random: it prevents your computer or smartphone from continuously trying to load very large attachments, exceeding the limits set by Internet service providers.

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On Outlook, the cumulative file size limit is 20 MB. For Exchange accounts, professional emails, it is 10 MB.

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How do I increase the limit for sending large files?

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As an Outlook user, you cannot change the attachment size limit. However, there are various strategies that can allow you to get around this limit by compressing your file or by using a Cloud.

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Before sharing large files, be sure to:

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• Know the limit the size of the attachments imposed by Outlook to plan your sending in advance;
• Remove any superfluous text or images contained in your email in order to reduce the overall volume;
• Inform recipients the sending of large attachments so that they can prepare for a possible delay due to the download;
• Send large attachments only if they are pertinent ;
• Check with your recipients that they have a sufficient storage space to receive your file.

How to optimize the sending of your large files on Outlook?

Setting up OneDrive to send larger files

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Instead of including your large file directly in your email, you can use a file sharing or cloud service, such as onedrive. With this tool, the 20 MB limit is over! Not only does OneDrive allow you to bypass the size limit, but you also facilitateSecure access to your files while keeping a centralized trace of all your shipments.

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Once your file is stored in the cloud, the recipient will be able to download the attachments from the link shared in the email. To do this:

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• Step 1: select the file to send from OneDrive. Write a new message from Outlook and click the attachment icon to attach a file. Select “Upload and Share” and choose the file you want to send;
• Step 2: Attach the file as a link. After saving the file to OneDrive, you can select the “insert as a link” option. The file will no longer be attached to the email, but your recipient will have a link redirecting them to the OneDrive file. You will exceed the limit without cluttering up your recipient's mailbox;
• Step 3: send your email. Once the link is inserted, all you have to do is write the content of your message and send it to your recipient! The latter will be able to download the attachment directly from OneDrive.

Compress your attachments before sending

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Other technique: you can also compress, or zip, your file : its size will decrease, until it fits within the Outlook attachment limits.

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If you are using Windows, type”file explorers” from the search box, then select the file you want to compress. Then all you have to do is right-click on it, move your mouse over”Send to” and then click on”Compressed folder”.

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If you are using Mac, click on the file you want to compress while holding the Control key pressed, then choose Compress in the context menu.

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lookout : This technique only works if the file you need to send slightly exceeds the attachment size limit.

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Go further with Outlook for your business communication

Integrate a personalized signature for your external communications

Did you know that you can also add a custom signature on Outlook ? A true virtual business card, it allows your contacts to identify you at a glance. To do this:

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• From the toolbar of your Outlook email, click on “New email”;
• Go to “Message” > “A Signature” > “Signatures”;
• Under the “Signature to change” button, click “New”;
• Give your new signature a name;
• Create your signature and format it;
• Add an image, a link to a social network, your logo, a CTA (Call To Action) button leading to a contact form or even a banner;
• Choose the desired option under “Choose a default signature.”

Master the main features of Outlook

Among the Key Outlook features, we count:

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• La email management (automatic sorting, reporting of important emails, automatic reminders, etc.);
• The calendar. You can schedule meetings, appointments, and events, set reminders, and share links with your guests;
• THEintegration with other applications. Outlook integrates with all the tools you use every day;
• Lthe optimization of searches. Touch the magnifying glass in the toolbar and access the search engine to find all the emails you need;
• Availability and absences. By making an appointment with you, your employees and customers will be able to see your availability.

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Signitic and its solution of custom email signatures for Outlook and Microsoft 365 support you in the digitalization of your business! Simple and fast implementation, centralization of signatures, segmentation and automatic updating: discover our solutions and services on our website and master Outlook at your fingertips!

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