How do I schedule the sending of an email on Outlook?

Scheduling email sending is now one of major features of professional messaging. Follow the guide of Signitic to learn how to simply program the shipment of your emails on Outlook.

Why schedule an email to be sent on Outlook?

Benefits of email scheduling

A well-thought-out planning of your shipments brings you several significant advantages :

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• Time saver and the ability to focus on other tasks;
• Sending emails at the ideal time, which improves their open rate;
• Possibility ofautomate scheduling.

Common use cases

In addition, there are some cases that make email scheduling particularly interesting:

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• Your recipients are used to receive your emails at a specific time ;
• You must take into account the Variations in schedules depending on the country ;
• You decided toautomate your reminder or follow-up emails ;
• Your emails are about Birthday wishes Or of New Year ;
• You want to do the promotion of an event through a series of emails spaced out over time.

Outlook Web vs Desktop: What are the differences for planning?

Both Outlook Web and Outlook Desktop offer the ability to schedule email sending, but with a few notable differences.

On Outlook Web, the scheduling interface is simple and quickly accessible. You thus have the possibility to schedule the sending of an email in a few clicks. from any workstation with an internet connection.

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In contrast, Microsoft Outlook desktop Suggest advanced features, such as managing delivery times and additional customization options. This version is therefore better suited to professionals with complex needs.

How do I schedule an email on Outlook desktop?

Steps to schedule an email on Outlook desktop

However, the scheduling of a deferred shipment on Outlook desktop remains accessible to all. All you need to do is follow these steps:

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• Compose your email ;
• Click on the arrow More options In the group Tags ribbon. This gives you access to programming options;
• Now define the schedule by ticking Do not put back before, then in choosing the date and time of dispatch ;
• Click on Close, then on Send. The message is kept in the folder Dispatch box until it is actually sent.

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However, it should be noted that the new Outlook desktop, released in 2025, uses a process similar to that of Outlook Web.

How do I schedule an email on Outlook web?

Steps to schedule an email on Outlook Web

Scheduling an email is faster than on Outlook desktop, but there are fewer options:

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• Write your message first ;
• Go to the dropdown list Send ;
• Finally, choose the option Plan the shipment. All you have to do is select one of the default options or set a custom time.

Optimize your email delivery with Signitic

Why integrate Signitic into your use of Outlook?

Underestimate the importance of your email signature would be a mistake, because it reinforces the credibility of your messages and vehicle a professional image.

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With Signitic, you can personalize signatures of your business and centralize their management. In this way, you avoid the risk of error and ensure the consistency of all your communication.

Finally, Signitic offers you analysis options that allow you to monitor the effectiveness of your email signatures.

How do I create a signature on Outlook with Signitic?

For create your signature on Outlook, start with the develop on Signitic. The generator is simple and intuitive. You can then copy the HTML from your signature found in your user account settings.

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Once this operation is complete, go to Outlook and open a new email. Click on Insert, then on Signature and Signatures. Select Nouveau and, finally, Paste the HTML for your signature in the intended location.

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If you have integrated Signitic into your Outlook, you also have the option of synchronizing your Signitic signature with Outlook by going to the Parameters of your Signitic form. Then select Outlook sync and simply follow the instructions.

Benefits in terms of productivity and brand image

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La centralization And theautomation of the management of your company's email signatures represent both a Time saver And a guarantee of efficiency. Standardization of your signatures returns theimage of a well-organized and professional company.

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The personalization of your email signature also allows you to: conveying the values of your company and to improve the visibility of your brand through each email sent.

FAQ: Learn about scheduling emails on Outlook

Can you schedule an email on Outlook mobile?

Yes, it is possible to schedule an email to be sent on Outlook mobile by following this process :

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• Compose your email;
• Press the three dots next to the Send button ;
• Select Scheduling the shipment ;
• Choose the programming options that are right for you.

How do I change or cancel a scheduled email?

To cancel an email scheduled in Microsoft Outlook, go to outbox, select the email in question and press the key Suppr. To change it, open the email and make the changes you want.

Outlook: my scheduled email is not being sent, what should I do?

First, check that your email responds to shipping criteria (in particular the limitation to 500 recipients) and that Outlook is good online. Then go to your outbox where your email is normally located. Open it up and Check the programming date and time.

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If you don't see any problems at this level, Restart the software and check that you have the last update.

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Finally, tryManually send the message. If the problem persists, delete and reprogram the email.

Can you schedule a recurring email on Outlook?

It is possible to program a recurring email using the tab Task, then New Task. Then activate the option Recurrence and select the frequency. You will finally have to write a VBA script to automate the delivery.

How long is a scheduled email waiting on Outlook?

He is still waiting up to the set date and time for sending it.

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